Tell us exactly what you need and want from your hedge fund administration partner.

POWERFUL INDEPENDENT  |  PARTNERSHIP

Investor Services

We’ve spent the last 25 years listening to our clients, understanding their individual requirements and responding with speed, determination and agility.

We have even won a few awards along the way, mainly in the area of client service, of which we are very proud. Unlike many of the “one-size-fits all” administration services out there, we believe in customising services that have the power to liberate our clients to focus on what it is they are good at. Nowhere is this more important than in our investor services. The accurate and timely calculation of the NAV is vital, but equally important is the professional and courteous servicing of investors. We will make sure that your investors are our priority at all times. Core services include:

 

Back-Office Investor Services
  • Process subscription/redemption/transfer/switches in accordance with the Offering Memorandum/ PPM
  • Maintain a copy of the register
  • Prepare deal sheets/distribution deal sheets/dividend deal sheets
  • Arrange for redemption payments or dividend payments
  • Collect and collate the anti-money laundering and due diligence documentation of shareholders
  • Prepare capital call/distribution advice and monitor receipt/payment of funds
  • Rebalance to support multiple closings
  • Monitor ERISA/New Issues/US Investors
  • Maintain the share register and send to the registered office
  • Assist investors in completing redemption and subscription applications
  • Prepare board reports
  • Complete investor and fund audits
  • Assist with the winding down of funds
  • Complete projects at IM’s request
  • Monitor all Investor Capital movements and reconciling these against cash movements reported by the cash accounts
  • Maintain a parallel record of the Share Register (to include all investor dealing)
  • 
Maintain copies of AML and Investor related notifications
  • Review of shareholders AML documents in line with the requirements listed in the Offering Material
  • On-going monitoring on all existing fund shareholders. To do this certain documentation must be kept up to date, Custom House will constantly monitoring shareholders documentation to ensure the relevant documents are in date
  • Transaction Monitoring
  • Counterparty Screening – terrorist & PEP’s monitoring
  • Risk monitoring and classification using a Custom House internal Risk Based Approach
  • Board meeting presentation / reports
  • Provision of monthly reports detailing the current status of the investors AML
  • Provision of Letter of Comforts to other admistrators / banks / service providers

 

Front-Office Investor Services
  • Answer all investor and potential investor queries via phone and email within 24hrs
  • Communicate Trade Receipt emails to investors within 24hrs
  • Issue investor statements and confirmation notes
  • Communicate fund-pricing information to various pricing platforms at month end
  • Distribute investor communications, audited financials and K-1’s
  • Maintain the share register and send to the registered office
  • Request Directors’ resolutions when needed
  • Liaising with shareholders and prospective shareholders

 

Our geographical reach affords a more efficient servicing of funds and regular communication with managers and investors. Investor services are open from midnight GMT Sunday (8am on Monday in Singapore) to midnight GMT Friday (6pm on Friday in Chicago) with a crossover from each region providing access to an investor services representative at any time.

All investor transactions are reported via our secure online reporting tool, CHARIOT (Custom House Reporting In Open Technology). A CHARIOT profile is created for each registered investor, allowing them to track their account details, transaction history, performance and also any fund related documents such as subscription and redemption forms. It also opens up potential for greater transparency, as managers can provide investors with details on the accounts and/or portfolio of the fund as they desire it.

 

CHARIOT Reporting Platform

CHARIOT is our Custom House Accessible Reporting In Open Technology secure Web reporting platform. It provides investors with access to their own account details – latest performance and historic confirmation notes for any invested fund administered by us – as well as any other information that managers wish to disclose. This could include monthly investment management reports as well as annual or interim financial statements. 

Managers can review up to thirty different reports, including, inter alia, the P&L, the balance sheet, the portfolio and the shareholder register and can drill down to many other reports to view more detailed information.

How can we help you?

General Info

Email Mark with any questions you have.

Ask Mark
+356 2258 2100

Work with us

Get Started with Custom House Group.

Email Us
+356 2258 2100

Career Opportunities

We are a tight-knit team of specialists, want to join us?

Careers
+356 2258 2100